Who We Are
Our Wines
Events

Facility
Rental

Bistro LightCatcher
Gift Baskets
Wine Club
Hours and Directions
Press
FAQS
Home

Our Facebook Page

ONLINE STORE

 For PRINTABLE Directions,click

	Winery Parties & Private Facility Rentals LightCatcher Winery is a boutique winery that emphasizes the connection between wine, food, art, music and friendship. Romance • Beauty • Rustic Elegance If you would like to view the facility for a wedding or reception, we would be delighted to show you around and answer your questions. We show the facility by appointment. 817-237-2626 ***
Winery Luncheon Party Anniversary • Birthday • Club Meeting Bridal Shower • Friends Day Out
This is our most popular option for a special group luncheon get-together. We provide a beautiful setting with linens, flowers and candles. You are given a two hour event period starting between 12 and 2 PM. Parties of up to 20 may be seated in the Barrel Room or under the Pavilion (by preference), and parties of 21 - 30 are seated under the Pavilion. (The Pavilion has curtains, & heaters or fans, weather depending.)      We work with you to create a customized menu.      We can provide a cake by advance order, or desserts can be ordered from the menu. (Sorry, we don't allow outside cakes or other food or drink.)
Maximum of 30 persons. Cost: $15 per person minimum sales guarantee, plus tax and 20% gratuity. *This is not a "package". Your per person cost is determined by your menu choices. (Our current Lunch menu is listed on our Bistro page with prices - lunches range between 10- and 14-, so a lunch plate and beverage is usually enough to meet the minimum guarantee.) The $15 per person minimum guarantee is asked of any on-site wine, food and drink purchases. (Merchandise and take home wine are not included in the minimum guarantee.) The host is responsible for the check. We cannot do separate checks for parties larger than 8 guests. All persons age 8 and older are counted as part of the guarantee. All ages are welcome to attend. We require a $100 deposit to reserve your party, which is applied towards your guarantee.
Winery Dinner Party Business • Friends • Family
We offer Winery Dinner Parties as an option for your entertaining a dinner group. This option is available during our dinner service days/hours of Thursday, Friday or Saturday evenings. Seating is in the semi-private Winemaker's Cove part of the Barrel Room or outside under the Pavillion. Give us an idea of what you want and we will create a menu, confirmed by a tasting appointment. Dedicated service staff will take care of you and your guests. Paired wines can be selected for a full Wine Dinner experience. When you arrive, all you have to do is relax and enjoy - we do everything needed from start to finish to ensure you an exceptional food and wine experience.
Minimum of 10 to maximum of 24 persons Cost: Your menu is created and costs determined in consultation. Is there something we make that you love and you'd like your guests to experience, or would you like us to suggest dishes? We work with you to create your dream menu. Minimums apply. As this is not a private rental, we ask all guests be 12+ in age. (Private rentals have no age requirements.) * We require a $100 deposit (which is applied towards your total) and a signed catering contract to reserve your party. Please note: This is not a private rental, and there will be other dining patrons in the winery. If you would like a private dinner, please inquire about a restaurant buyout or consider the Full Winery Rental. **This dinner is not available for wedding receptions or events with additional activities. Please see our Private Facility Rental options.
Private Facility Rental Wedding &/or Reception • Fundraiser • Corporate Event • Private Party
Full Winery Rental Wedding &/or Reception Private Dinner/Event use
Full Winery Rental: The winery atmosphere is unique, romantic, welcoming and beautiful. Our four acres of grounds include the winery, Barrel Room, Pavillion & Terrace, Wedding Lawn, a small vineyard, gardens, lawn spaces, live oak groves and parking. The winery will be closed to other guests during your rental. A Winery Host/Facility Manager will be on site for your event. Our staff set up chairs and tables prior to your decorator's arrival. A Wine Steward will pour your wines during your event. Rehearsal time the day before is included. Weddings take place on our Wedding Lawn (with weather backup on the Pavillion), with dinner seating in the Barrel Room and on the Pavillion and Terrace, and dancing on the Pavillion. The backdrops of flagstone, wine barrels and our grounds provide a naturally beautiful setting that will show very well in your photographs. Our staff does everything possible to provide an amazing setting for your event. Maximum occupancy: 150 (50 seated in the Barrel Room, 100 seated on the Terrace & Pavilion) Wednesdays thru Sundays 10 am - 4 pm or 5 pm - 11 pm Rental fee: $3000 or all day and evening 10 am - 11 pm Rental fee: $5000 These prices do not include food or wine costs. A non-refundable deposit of one-half the facility rental cost and a signed contract is required to book any facility rental.
Your menu is created in consultation. Passed Appetizers & Appetizer Stations Buffet Lunch or Dinner • Seated Lunch or Dinner A four case wine purchase is required of all full facility rentals. This wine cost is determined by which wines you choose. Your menu is created according to your budget and what you would like. A typical buffet dinner menu would include salad, main with sides, fruit and bread and ranges in cost between $25 and $40 per person. We can also do more formal arrangements such as fully seated and served dinners. Costs vary accordingly.
Provided in each rental: Up to 100 chairs for wedding ceremony Tables and chairs for dining based on area rented. Tables for cake service, gifts, auction items, projectors, etc. Electrical service for band or DJ setups, and use of our CD system (plug in your laptop or iPod for music). A Wine Steward will manage and pour your wines for three hours. "Tableabra" centerpieces for the Barrel Room tables, if desired. Facility setup, service and cleanup (excluding your decorations and cakes) Not Provided in each rental: Food and wine costs. Dining table linens, or additional toppers, chair covers, etc.. You may rent some of these thru us, or bring in your own. Centerpieces other than our tableabras. Votive candles or lighting of our chandeliers (these may be rented, or you may bring in your own votives). Additional decorations or decorating labor. General Rules Wine Sales: We offer a complementary tasting one month before your event to decide on your wines. A four case minimum purchase is required of all Full Winery Rentals. As each wine has its own cost, the final cost is determined by your choices. You may mix cases. Any outside wines require a prior written agreement and are charged a $20 per bottle corkage fee. Other Alcohol: Beer/Liquor allowance: Please understand that we are licensed and permitted as a winery and the TABC (Texas Alcoholic Beverage Commission) does not allow the winery or winery staff to sell or in any way handle beer or hard liquor. As a courtesy to our Full Winery Rental clients, we allow a limited amount of beer and hard liquor. Unattended or self service beer/liquor is not allowed - you must hire a TABC certified and liability-insured bartender, bring your own coolers, ice, cups and openers, and you are fully responsible for setting up your beer/liquor and cleaning up afterwards. Your bartender must be "on duty" for the full alcohol service time and will be legally obligated to comply with all alcohol service standards such as not overserving and not serving minors. Kegs of any size are not allowed. Many guests have found that even if beer/liquor is provided, their guests use very little of it, prefering the wines. Please consider that beer/liquor might not be necessary for a successful event. You must use our catering. We do not allow outside caterers or home-cooked foods. We can do anything from hors d'oeuvres to a formally seated and served multi-course dinner. You may decorate the Barrel Room and/or Terrace & Pavilion with temporary decorations. These must be removed immediately after your event. We don't allow anything to be nailed, painted or put onto any winery equipment (eg: draping cloth or lights on our wine tanks). Alcohol service and music must stop at 10:00 pm at the latest. Under no circumstances will minors be served or allowed access to alcohol. The rental time includes your decoration setup and removal time. Additional decorating may sometimes be done earlier by agreement. No setup or decorating may interfere with normal business operations. To book a date, we require 1/2 of the facility rental fee as a non-refundable deposit. Overage of time used: Will be billed at $200 per hour, starting the first minute after the rental period. We do not extend rental times past 4pm or 11pm.
Frequently Asked Questions About Weddings, Receptions and Rehearsal Dinners at LightCatcher Winery * How many weddings and receptions has your facility hosted? We have hosted over 200 weddings, not including other types of events or parties. * What is most popular time of year to have a wedding at your facility? While there have been weddings here every month of the year, May and June and September and October are the most popular and book up the fastest. * If I get a 120 people that say YES, how many should I book catering for? In our experience of watching events, you will have some no-shows, but you might also have some last minute add-ons, so it tends to balance out. We recommend you book catering for the full number of postive responses. * Does LightCatcher provide a wedding coordinator to help me with details of the ceremony, etc? LightCatcher staff does not coordinate or direct the rehearsal, the wedding ceremony or any activities at the wedding reception. * Can I bring in an outside caterer for my event? No. All food, beverage and wine, (excluding the wedding cake and/or groom’s cake, and beer) must be purchased from LightCatcher Winery. * When do I need to give the final number of attendees to LightCatcher? The guaranteed number of persons attending your function is required two weeks prior to the event date. You will be charged for the guaranteed number regardless if fewer people attend. If more people attend than are guaranteed, you will be charged additional plate charges for any food required above the guaranteed number. As our maximum capacity is 150 persons for a Full Winery rental guests added on over the limit will be charged $50 per person seating fee to the host plus catering and wine costs. * Can I take home leftover food from the reception or rehearsal dinner? LightCatcher Winery is responsible for the quality and freshness of food served to our guests. Due to current health regulations, food may not be taken off the premises, packed in “to go” containers or left out longer than the set serve time. We do usually make a Bride & Groom go bag since they often don't get to eat much. * How early can I arrive to set up additional decorations, etc. for my event? How many people can assist me during the set-up? In order for LightCatcher Winery to properly set up for your wedding and/or reception, we ask that you keep the number of people assisting prior to the rental time to a maximum of four people - these people may come in by prior arrangement, depending on the amount of setup needed. LightCatcher reserves the right to refuse entry to the facility for anyone who arrives earlier than their designated time. Please notify us regarding florists or decorators who will be coming to set-up for your event. Note: Confetti of any type and silk flower petals are not permitted for decoration, inside or outside. Any candles used must be in an appropriate container, and only unscented candles may be used. * What is or is not permitted during the send-off/departure of the bride and groom? Real flower petals and bubbles may be used to celebrate the departure of the bride and groom. Silk flower petals, sparklers, rice, confetti and birdseed are not permitted. * What additional fees apply for a Cash Bar? We do not currently offer a cash bar option for wedding rentals. If your event (fundraiser or other type of event) requires a cash bar, please call us to discuss. * What additional charges are added to my final wine and food bill? There is a 6.25% sales tax on all food and beverage. There is also a gratuity charged to the catering food total. * We're not really wine drinkers - do we have to buy wine if we rent the winery? Because we are a winery and our business is making and selling wine, all facility rentals require a purchase of wine. If you don't drink, you might give it away as reception favors. This wine must be purchased no later than two weeks prior to your event. * Do I have to reserve the wedding facility for my rehearsal? How long can my rehearsal last? Rehearsal times for ceremonies are offered as a courtesy to our brides and must be arranged through our management. Rehearsal times cannot interfere with any of our normal activities. A total of 1 hour will be allotted for rehearsals. Because we are open for regular business and are typically doing dinner service at the same time, we ask that only persons actually involved with the rehearsal attend. * What is the rain/inclement weather policy? LightCatcher Winery will not be liable for weather, or any other cause beyond its control. Refunds will not be given for weather related changes. Bear in mind that our Pavillion is a covered space and the ceremony can easily be moved under it in case of rain. * Who does the cleanup of the food service and of the general party? We take care of all catering cleanup and general normal facility tidying. After your event, you are responsible for removing your decorations, beer/liquor items (the property must be cleaned of any beer or liquor refuse) and leftover cake, and cleaning up any materials you brought in. If, after you have departed, extra cleanup is required there is a $200 minimum charge. * What is LightCatcher's cancellation policy? Cancellations will forfeit 100% of the initial deposit. Cancellations made 60 days or less prior to the event will forfeit 100% of the initial deposit and 50% of the final contracted amount (excluding tax). Cancellations made 30 days or less prior to the event will forfeit 100% of the final contracted amount (excluding tax).
Serving guidelines: One case of wine is 12 bottles. Each bottle will pour five 5 oz servings, or 60 servings per case of wine. As a general rule, figure one glass of wine per guest per hour (some will drink more, some will drink less so this is an average) For a three hour event figure: 120 wine-drinking guests = 360 servings = 6 cases of wine.
Please come visit our facility and see how lovely and comfortable it is. We will do our very best to help make your event beautiful, memorable and stress free!