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	Winery Parties & Private Facility Rentals LightCatcher Winery is a boutique winery that emphasizes the connection between wine, food, art, music and friendship. Romance • Beauty • Rustic Elegance If you would like to view the facility, we would be delighted to show you around and answer your questions. We show the facility from 12 - 4 Wednesday thru Friday and non-Jazz Sundays. Please call for an appointment.
Luncheon Party Anniversary • Birthday • Club Meeting Bridal Shower • Friends Day Out Reserve tables for your small party and use the winery as a fabulous backdrop for a fun time. Start Friday thru Sunday 12 - 2:00 (Jazz Sundays excepted)
We seat up to 12 people in our Barrel Room, or up to 30 people on our beautiful Terrace & Pavilion (which is shaded and has fans and heaters and curtains seasonally).      We set up guest tables, a cake table and a gift table with linens, flowers, candles and place settings.      You can order food from the Bistro LightCatcher menu. If your group is more than 12 people, we suggest you do a pre-order of food, or we can help you with lunch selections just for your group. We can provide a custom special occasion cake with advance notice.      We will seat you any time between 12 and 2:00. You are given a two hour event period (which must conclude no later than 4:00 pm.)
Minimum of 4 persons and maximum of 30. Cost: $15 per person guarantee, plus 20% gratuity. The $15 per person guarantee is applied to any on-site wine, food and drink purchases. (Merchandise and take home wine are not included. If your party has more than six people, the final billing is presented on one check to the host). (All persons age 12 and older are counted.) We require a $100 deposit to reserve your party, which is applied towards your guarantee. Please call for more information.
Dinner Party Rehearsal Dinner • Dining Club Larger Dinner Party Friday & Saturday Evenings
Your group will be seated on the Terrace or Pavilion at dressed tables for a pre-arranged assisted-buffet dinner. You are given a three hour event period which must begin after 5:30 and conclude no later than 10 pm. You select your dinner menu from our Catering Menu and consultation with our Executive Chef. We can create a very special custom menu for you. We can provide a custom special occasion cake with advance notice.
Minimum of 20 persons and maximum of 60. Cost: $35 per person guarantee, plus 20% gratuity. The $35 per person may be applied to any on-site wine, food and drink purchases. (Merchandise and take home wine are not included. The final billing is presented on one check). We require a $200 deposit (which is applied towards the event total) and a signed Catering Contract to reserve your party. (Because this is not a private rental, this is not a totally private area - other winery guests may be seated nearby for our normal dinner service. That said, it's a lovely, unique setting with outstanding food and wine. If your group requires complete privacy, a band, dancing, auction tables, an AV presentation or anything outside of dinner, please see the Private Rental options.)
Informal Tasting Private Party your potluck foods are allowed Tuesday - Thursday evenings
Your group will be seated on the Terrace or Pavilion at our bistro tables. You are given an event period from 6 - 9 pm. You may bring in your own potluck foods. Our Wine Host will pour an informal tasting of three wines. This has been a popular option for garden clubs or groups that want to do an informal wine and food get-together with some club activity tied in.
Minimum of 20 persons and maximum of 60. Cost: $15 per person, plus 20% gratuity, billed to the host (no separate checks). Includes a wine tasting of three wines, water and soft drinks. You may purchase additional wine by the glass or bottle. We will set up tables for your food. You are responsible for your food setup, service and cleanup. You can provide your own flatware, plates and napkins, or rent plates/flatware and napkins from us for $5 per person. We require a $100 deposit (which is applied towards the event total) to book the date.
Tasting Party Singles Group • Wine Club • Corporate Our house Sommelier will guide your group thru a tasting of four wines and share some winemaking stories and wine selection tips. Wednesday thru Sunday afternoons start time between 12 and 2 (Jazz Sundays excepted) Wednesday and Thursday evenings start time between 6 and 7
Get a group of friends, family or co-workers together for a fun experience with our Sommelier - we do a guided tasting of four wines at your table(s). Our wine host will explain the Sniff/Swirl/Sip wine tasting method, and give a brief explanation of how wine is made. Each wine will be tasted, stories told and wine buying and tasting tips shared.
Minimum of 8 persons in the afternoon and 12 in the evenings, and a maximum of 40. All guests must be 21+. Cost: $15 per person, plus 20% gratuity, billed to the host (no separate checks). Includes the Sommelier presentation and wine tasting at your table(s). We require a $100 deposit (which is applied towards the event total). Family-style cheese & snack platters are available by advance order. Please call for more information.
Private Facility Rentals Wedding &/or Reception • Fundraiser • Corporate Event • Private Party The following areas are available for rent for your private party: • Barrel Room • Terrace & Pavilion • Full Winery Download our Catering Brochure
Barrel Room Rental Private Dinner/Event use Monday thru Thursday evenings  Rental from 6 - 11 pm
The Barrel Room is our 2000 sf indoor winery space where our wines are aging in barrels. The room is lit with adjustable, dimmable track lighting that we custom set to your layout. Hanging candle chandeliers are available for lighting. (There is no use of the Terrace & Pavilion, but you have full use of/access to the Tasting Room and amenities.) A smoking area is provided on the front arbor. There is a small alcove area for a DJ, duet or trio to set up for music. Maximum occupancy: 48 with a dancing area; 72 for dining only with catering for 50 or more persons: $500 with catering for less than 50 persons: $750 Sorry, Barrel Room exclusive rental is unavailable Friday thru Sunday evenings.
Business in the Barrel Room Rental Corporate/Business Meeting Monday - Thursday Days   9 - 5
The Barrel Room is available for private meetings, business seminars, training or other business-related functions. The environment is private and quiet, and you will have exclusive use of the room. You are welcome to bring in projectors, screens and computers. We will provide any needed tables and accessories such as extension cords at no extra charge. Maximum occupancy: 50 persons Monday - Thursday 9am to 5pm      $400 This rental includes tables and chairs. We will set up the seating configuration to your specifications. Continental breakfast, coffee and beverage service and delicious, custom lunches can be provided. We can do a wine tasting for your guests, or even tie it in with a private dinner afterwards. Please call to inquire. 817-237-2626 Barrel Room-only rentals are not available Friday thru Sunday days. Full Winery Rentals, which include the Barrel Room, are available Friday thru Sunday evenings - please see the listing below.
Terrace & Pavilion Rental Wedding &/or Reception Private Dinner/Event use Monday thru Sunday evenings  Rental from 6 - 11 pm
The Terrace & Pavilion is our 4000 sf exterior winery space which is immediately connected to the Barrel Room. The Pavilion is 2000 sf of roofed patio, open on two sides, that also has curtains that can be lowered and heaters set in cold weather, providing a large "room". The Terrace is the connected open air elevated 2000 sf flagstone area that looks out over our wooded acreage. Italian festival lights provide warm, romantic lighting. (There is no use of the Barrel Room, but you have full use of/access to the Tasting Room and amenities.) A smoking area is allowed on the Terrace. This is a large, versatile space that can have a wedding ceremony on the Terrace, with dining and dancing under the Pavilion. Maximum occupancy: 100
Monday thru Sunday evenings  Rental from 6 - 11 pm Reception or Private Dinner/Event use with catering for 50 or more persons: $1000 with catering for less than 50 persons: $1500 With Wedding Ceremony Setup with catering for 50 or more persons: $1500 with catering for less than 50 persons: $2000
Full Winery Rental Wedding &/or Reception Private Dinner/Event use
The Full Winery Rental gives you the most space and flexibility - a reception dinner can be set up in the Barrel Room and on the Terrace with dancing under the Pavilion. Or, a silent auction and buffet foods can be set up in the Barrel Room while the Terrace & Pavilion is used for casino gaming tables and dinner. You have exclusive use of the entire facility. Our staff set up and break down all the necessary chairs and tables, and a wine steward and bar staff will attend wine pouring.       The Terrace & Pavilion are attached to the Barrel Room - a walk door and large roll-up door lead from the Barrel Room directly on to the Pavilion. The Pavilion has curtains which can be unrolled to protect from cold, and we have heaters. In hot weather, the cool air from the building will flow onto the Pavilion, which is also always protected from direct sun.      The winery atmoshere is unique, romantic, beautiful, warm and welcoming - your guests will be comfortable as well as impressed with the quality of the evening. Maximum occupancy: 200 (70 seated in the Barrel Room, 130 seated on the Terrace & Pavilion)
Monday thru Sunday evenings  Rental from 6 - 11 pm Reception or Private Dinner/Event use with catering for 80 or more persons: $2000 with catering for less than 80 persons: $3000 With Wedding Ceremony Setup with catering for 80 or more persons: $2500 with catering for less than 80 persons: $3500
The rental prices include the use of the facility and the items ("Provided in each rental") listed below. These prices do not include food or wine costs.
Prepay of one half of the facility rental cost and a signed contract is required to book any facility rental. Our chefs can prepare a variety of options for your event or dinner, from heavy hors d'oeuvres to a buffet to a formally served multi-course dinner. Costs vary by level of food and service - see our Catering Brochure.
Provided in each rental: Up to 100 chairs for wedding ceremony, and tables and chairs for dining (with Full Winery Rental: 64 seated inside and remainder on Terrace and Pavilion). (linens are not provided but may be rented thru us or your own provider). Tables for cake service, gifts, auction items, projectors, etc.. (linens are not provided but may be rented thru us or your own provider). Electrical service for band or DJ setups, and use of our CD system (which you can plug in your laptop or iPod for music). A wine steward will manage and pour your wines for three hours. Ceremonial arbor (which you may decorate) and two white flower pedestals. Facility setup, service and cleanup (excluding your decorations and cakes). General Rules Wine Sales: Only LightCatcher wine may be used. After you book an event, we offer a complementary tasting of wines to decide which wines to serve. We require a case of wine (12 bottles) be purchased for every 1 - 50 guests determined by your final catering count, or in the case of an event that does not have catering, by the maximum allowable guests for that type of facility rental: 1 to 2 cases for Barrel Room, 2 cases for Terrace & Paviliion, and 4 cases for Full Winery. The cases may be mixed types of wines. Cash Bar: If you want to do a Cash Bar (each guest pays for their own wine), wine sales are done by the glass only (no bottle sales) and no beer will be allowed. A $100 cashier fee will be charged to the host. If a $400 minimum bar tally is not achieved, an addtional $100 bartender fee will be charged. 20% gratuity on the total will be charged to the host. Other Alcohol: You may bring in some beer and sparkling wine (Champagne) for your event. Champagne/Sparkling Wine may be brought in for toasting purposes only for an allowance of one glass per person, not general wine consumption. **A fee of $5 per bottle will apply and will be charged the day of the event. Beer allowance: Please understand that we are licensed and permitted as a winery and the TABC (Texas Alcoholic Beverage Commission) does not allow the winery or winery staff to sell or in any way handle beer. As a courtesy to our clients, we allow some beer to be brought in. You must provide a TABC certified and liability-insured bartender (we can recommend companies to hire from), your own coolers, ice, cups and openers, and you are fully responsible for setting up your beer and cleaning up afterwards. Your bartender must be "on duty" for the full alcohol service time and will be legally obligated to comply with all alcohol service standards such as not overserving and not serving minors. One case (24 bottles or cans) of beer may be brought in for every one case of wine that is pre-purchased, to a maximum of four cases of beer. Kegs of any size are not allowed. Under no circumstances may more beer be brought in, either by the host or guests. If more beer is found to have been brought in, an automatic $500 penalty will be charged and the event may be terminated at our discretion. Hard liquor is not allowed in the facility. You must use our catering. We do not allow outside caterers or home-cooked foods. We have a comprehensive catering menu and can do anything from hors d'oeuvres to a formally seated and served multi-course dinner. The facility rental charge is adjusted according to the amount of catering. Please see the pricing under the facility rental options. You may decorate the Barrel Room and/or Terrace&Pavilion with temporary decorations. These must be removed immediately after your event. Alcohol service and music must stop at 10:00 pm at the latest. Under no circumstances will minors be served or allowed access to alcohol. The five hour rental time includes your decoration setup and cleanup time. Additional or earlier decorating may sometimes be done earlier by agreement. No setup or decorating may interfere with normal business operations or regular winery guests. To book a date, we require 1/2 of the facility rental fee as a non-refundable deposit. Overage of time used: Will be billed at $200 per hour, starting the first minute after the rental period. We do not extend rental times past 11pm.
Frequently Asked Questions About Weddings, Receptions and Rehearsal Dinners at LightCatcher Winery * How many weddings and receptions has your facility hosted? As of the end of 2009, we have hosted approximately 200, not including other types of events or parties. * What is most popular time of year to have a wedding at your facility? While there have been weddings here every month of the year, May and June and September and October are the most popular and book up the fastest. * If I get a 120 people that say YES, how many should I book catering for? In our experience of watching events, you will have some no-shows, but you might also have some last minute add-ons, so it tends to balance out. We recommend you book catering for the full number of postive responses. * Does LightCatcher provide a wedding coordinator to help me with details of the ceremony, etc? LightCatcher staff does not coordinate or direct the rehearsal, the wedding ceremony or any activities at the wedding reception. * Can I bring in an outside caterer for my event? No. All food, beverage and wine, (excluding the wedding cake and/or groom’s cake, beer and Sparkling Wine/Champagne) must be purchased from LightCatcher Winery. * When do I need to give the final number of attendees to LightCatcher? The guaranteed number of persons attending your function is required two weeks prior to the event date. You will be charged for the guaranteed number regardless if fewer people attend. If more people attend than are guaranteed, you will be charged additional plate charges for any food required above the guaranteed number. As our maximum capacity is 200 persons for a Full Winery rental, or 100 persons for the Terrace & Pavilion, guests added on over the limit will be charged $50 per person seating fee to the host, not including catering or wine costs. * Can I take home leftover food from the reception or rehearsal dinner? LightCatcher Winery is responsible for the quality and freshness of food served to our guests. Due to current health regulations, food may not be taken off the premises, packed in “to go” containers or left out longer than the set serve time. * How early can I arrive to set up additional decorations, etc. for my event? How many people can assist me during the set-up? In order for LightCatcher Winery to properly set up for your wedding and/or reception, we ask that you keep the number of people assisting prior to the rental time to a maximum of two people - these two people may come in by prior arrangement, depending on the amount of setup needed. LightCatcher reserves the right to refuse entry to the facility for anyone who arrives earlier than their designated time. Please notify us regarding florists or decorators who will be coming to set-up for your event. Note: Confetti of any type and silk flower petals are not permitted for decoration, inside or outside. Any candles used must be in an appropriate container, and only unscented candles may be used. * What is or is not permitted during the send-off/departure of the bride and groom? Real flower petals and bubbles may be used to celebrate the departure of the bride and groom. Silk flower petals, sparklers, rice, confetti and birdseed are not permitted. * What additional fees apply for a Cash Bar? If you want to do a Cash Bar (each guest pays for their own wine), wine sales are done by the glass and a $100 cashier fee and 20% gratuity will be charged to the host. If the wine sales do not meet or exceed a $400 minimum, then a $100 bartender fee will also apply to the host. In the event a cash-bar option is chosen, we do not allow beer or Sparkling Wine/Champagne to be brought in. * What additional charges are added to my final wine and food bill? There is a 8.25% sales tax on all food and beverage. There is also a 20% gratuity charged to the catering food total. * We're not really wine drinkers - do we have to buy wine if we rent the winery? Because we are a winery and our business is making and selling wine, all facility rentals require a purchase of one case of wine for the first 50 guests, and a bottle of wine for each 4 guests beyond that, determined by your catering count. If you don't drink, you might give it away as reception favors. This wine must be purchased at the time of your catering contract number, two weeks prior to your event. * Do I have to reserve the wedding facility for my rehearsal? How long can my rehearsal last? Rehearsal times for ceremonies are offered as a courtesy to our brides and must be arranged through our management. Rehearsal times cannot interfere with any of our normal activities or winery guests. A total of 1 hour will be allotted for rehearsals. Because we are open for regular business and are typically doing dinner service at the same time, we ask that only persons actually involved with the rehearsal attend. * What is the rain/inclement weather policy? LightCatcher Winery will not be liable for weather, or any other cause beyond its control. Refunds will not be given for weather related changes. * Who does the cleanup of the food service and of the general party? We take care of all catering cleanup. After your event, you are responsible for removing your decorations and leftover cake and cleaning up any materials you brought in. If, after you have departed, extra cleanup is required there is a $100 minimum charge. * What is LightCatcher's cancellation policy? Cancellations will forfeit 100% of the initial deposit. Cancellations made 60 days or less prior to the event will forfeit 100% of initial deposit and 50% of final contracted amount (excluding tax). Cancellations made 30 days or less prior to the event will forfeit 100% of the final contracted amount (excluding tax).
Serving guidelines: One case of wine is 12 bottles. Each bottle will pour five 5oz servings, or 60 servings per case of wine. As a general rule, figure one glass of wine per guest per hour (some will drink more, some will drink less so this is an average) For a three hour event figure: 60 wine-drinking guests =180 servings = 3 cases of wine. 120 wine-drinking guests = 360 servings = 6 cases of wine.
Please come visit our facility and see how lovely and comfortable it is. We will do our very best to help make your event stress-free, beautiful and memorable.