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	Winery Parties & Private Facility Rentals LightCatcher Winery is a boutique winery that emphasizes the connection between wine, food, art, music and friendship. Romance • Beauty • Rustic Elegance If you would like to view the facility, we would be delighted to show you around and answer your questions. We show the facility from 2 - 4 Wednesday thru Friday and non-Jazz Sundays. Please call for an appointment. 817-237-2626 *** Our Facility Rental options have recently changed, and our printed brochure is no longer applicable. Please see the options below for updates. ***
Winery Luncheon Party Anniversary • Birthday • Club Meeting Bridal Shower • Friends Day Out Start Friday thru Sunday 12 - 2:00 (Jazz Sundays excepted)
We seat up to 12 people in our Barrel Room, or up to 26 people on our beautiful Terrace & Pavilion (which is shaded and has fans and heaters and curtains seasonally).      We set up guest tables, a cake table and a gift table with linens, flowers, candles and place settings.      You can order food from the Bistro LightCatcher menu. If your group is more than 12 people, we suggest you do a pre-order of food, or we can help you with lunch selections just for your group. We can provide a custom special occasion cake with advance notice.      We will seat you between 12 and 2:00. You are given a two hour event period (which must conclude no later than 4:00 pm.)
Maximum of 26 persons. Cost: $15 per person guarantee, plus 20% gratuity. The $15 per person guarantee is asked of any on-site wine, food and drink purchases. (Merchandise and take home wine are not included in the minimum guarantee.) The final billing is presented on one check to the host (no separate checks) All persons age 10 and older are counted. We require a $100 deposit to reserve your party, which is applied towards your guarantee. Please call for more information.
Wine & Food Tasting Menu Party Singles Group • Wine Club • Corporate Wednesday Evenings
Experience your own Tasting Menu Party with our Winemaker and Chef - we pour six wines, and pair them with dishes made to enhance each wine for a fully delicious evening. The menu is determined by the selection of wines for the evening, and is further influenced by the season and availability of products - everything is taken into consideration to make this a unique and satisfying gastronomic experience. We seat you in the Barrel Room or on the Terrace, your choice.
Cost: Determined by the menu, beginning at $75 per person. Minimum of 12 persons, and a maximum of 30. All guests must be 21+. $300 deposit required (which is applied towards the event total). Please call us to discuss.
Private Facility Rentals Wedding &/or Reception • Fundraiser • Corporate Event • Private Party The following areas are available for rent for your private party: • Barrel Room • Full Winery Download our Catering Brochure
Barrel Room Rental Holiday, Anniversary, Birthday Party Tuesday and Wednesday   Rental from 6 - 11 pm
The Barrel Room is our 2000 sf indoor winery space where our wines are aging in barrels. We arrange the lighting to best show off your tables. Hanging candle chandeliers are available for lighting. (There is no use of the Terrace & Pavilion, but you have full use of/access to the Tasting Room and amenities.) A smoking area is provided on the front arbor. There is a small alcove area for a DJ, duet or trio to set up for music. $500 facility rental fee. (Wine and food are additional.) Maximum occupancy: 48 with a dancing area; 64 for dining only A minimum one case wine purchase is required. Beer is not permitted. Sorry, Barrel Room evening exclusive rental is unavailable Monday, and Thursday thru Sunday evenings.
Business in the Barrel Room Rental Corporate/Business Meeting Tuesday - Wednesday Days   8 - 6
The Barrel Room is available for private meetings, business seminars, training or other business-related functions. The environment is private and quiet, and you will have exclusive use of the room. You are welcome to bring in projectors, screens and computers. We will provide any needed tables and accessories such as extension cords at no extra charge. Maximum occupancy: 50 persons Monday - Thursday 8 am to 6 pm      $400 This rental includes tables and chairs. We will set up the seating configuration to your specifications. Continental breakfast, coffee and beverage service and delicious, custom lunches can be provided. We can do a wine tasting for your guests, or even tie it in with a private dinner afterwards. Please call to inquire. 817-237-2626 Barrel Room-only rentals are not available Thursday thru Sunday days. Full Winery Rentals, which include the Barrel Room, are available seven days a week - please see the listing below.
Full Winery Rental Wedding &/or Reception Private Dinner/Event use
The Full Winery Rental gives you space and flexibility - a reception dinner can be set up in the Barrel Room and on the Terrace with dancing under the Pavilion. Or, a silent auction and buffet foods can be set up in the Barrel Room while the Terrace & Pavilion is used for casino gaming tables and dinner. You have exclusive use of the entire facility. Our staff set up and break down all the chairs and tables (which are included in the rental fee), and a wine steward and bar staff will attend wine pouring.       The Terrace & Pavilion are attached to the Barrel Room - a walk door and large roll-up door lead from the Barrel Room directly on to the Pavilion. The Pavilion has heaters and curtains which protect from cold. In hot weather there are multiple fans and the cool air from the building will flow onto the Pavilion, (which is also always protected from direct sun).      The winery atmoshere is unique, romantic, warm and welcoming - your guests will be impressed and you'll have wonderful memories. Maximum occupancy: 200 (70 seated in the Barrel Room, 130 seated on the Terrace & Pavilion)
Seven Days (Jazz Sundays excepted) Day Rental - 10 am - 4 pm Evening Rental - 5 pm - 11 pm Reception only or Private Dinner/Event use $3000 With Wedding Ceremony Setup $3500
The rental prices include the use of the facility and the items ("Provided in each rental") listed below. These prices do not include food or wine costs.
A non-refundable deposit of one half of the facility rental cost and a signed contract is required to book any facility rental. Our chefs can prepare a variety of options for your event or dinner, from heavy hors d'oeuvres to a buffet to a formally served multi-course dinner. Costs vary by level of food and service - see our Catering Brochure.
Provided in each rental: Up to 150 chairs for wedding ceremony, and tables and chairs for dining (Full Winery Rental: 64 seated inside and remainder on Terrace and Pavilion). Tables for cake service, gifts, auction items, projectors, etc.. Electrical service for band or DJ setups, and use of our CD system (which you can plug in your laptop or iPod for music). A wine steward will manage and pour your wines for three hours. White dining table linens for the inside tables. Ceremonial arbor (which you may decorate) and two white flower pedestals. Our "tableabra" centerpieces for the Barrel Room tables, if desired. Facility setup, service and cleanup (excluding your decorations and cakes). Not Provided in each rental: Food and wine costs. Dining table linens other than white, or additional toppers, seat covers, etc.. Dining table linens for outside tables. Centerpieces other than our tableabras. Votive candles or lighting of our chandeliers (these may be rented, or you may bring in your own votives). Additional decorations or decorating labor. General Rules Wine Sales: LightCatcher wines are required to be used. Any outside wines require a prior written agreement and are charged a $20 per bottle corkage fee. After you book an event, we offer a complementary tasting of wines to decide which wines to serve. We require a four case wine purchase for a Full Winery rental, or a one case wine purchase for a Barrel Room rental. The cases may be mixed types of wines. We may offer a cash wine bar option by special, contracted agreement - please inquire. Other Alcohol: Beer allowance: Please understand that we are licensed and permitted as a winery and the TABC (Texas Alcoholic Beverage Commission) does not allow the winery or winery staff to sell or in any way handle beer. As a courtesy to our clients, we allow you to bring in a limited amount of beer. You must provide a TABC certified and liability-insured bartender (we can recommend companies to hire from), your own coolers, ice, cups and openers, and you are fully responsible for setting up your beer and cleaning up afterwards. Your bartender must be "on duty" for the full alcohol service time and will be legally obligated to comply with all alcohol service standards such as not overserving and not serving minors. A maximum of two cases of beer may be brought in for a full winery rental, providing the four cases of wine have been purchased. Kegs of any size are not allowed. Under no circumstances may more beer be brought in, either by the host or guests. If more beer is brought in, an automatic $500 penalty will be charged and the event may be terminated at our discretion. Hard liquor is not allowed in the facility. You must use our catering. We do not allow outside caterers or home-cooked foods. Please download our Catering Brochure. We can do anything from hors d'oeuvres to a formally seated and served multi-course dinner. You may decorate the Barrel Room and/or Terrace & Pavilion with temporary decorations. These must be removed immediately after your event. Alcohol service and music must stop at 10:00 pm at the latest. Under no circumstances will minors be served or allowed access to alcohol. The six hour rental time includes your decoration setup and cleanup time. Additional decorating may sometimes be done earlier by agreement. No setup or decorating may interfere with normal business operations or regular winery guests. To book a date, we require 1/2 of the facility rental fee as a non-refundable deposit. Overage of time used: Will be billed at $200 per hour, starting the first minute after the rental period. We do not extend rental times past 11pm.
Frequently Asked Questions About Weddings, Receptions and Rehearsal Dinners at LightCatcher Winery * How many weddings and receptions has your facility hosted? As of the end of 2010, we have hosted approximately 200, not including other types of events or parties. * What is most popular time of year to have a wedding at your facility? While there have been weddings here every month of the year, May and June and September and October are the most popular and book up the fastest. * If I get a 120 people that say YES, how many should I book catering for? In our experience of watching events, you will have some no-shows, but you might also have some last minute add-ons, so it tends to balance out. We recommend you book catering for the full number of postive responses. * Does LightCatcher provide a wedding coordinator to help me with details of the ceremony, etc? LightCatcher staff does not coordinate or direct the rehearsal, the wedding ceremony or any activities at the wedding reception. * Can I bring in an outside caterer for my event? No. All food, beverage and wine, (excluding the wedding cake and/or groom’s cake and beer) must be purchased from LightCatcher Winery. * When do I need to give the final number of attendees to LightCatcher? The guaranteed number of persons attending your function is required two weeks prior to the event date. You will be charged for the guaranteed number regardless if fewer people attend. If more people attend than are guaranteed, you will be charged additional plate charges for any food required above the guaranteed number. As our maximum capacity is 200 persons for a Full Winery rental guests added on over the limit will be charged $50 per person seating fee to the host, not including catering or wine costs. * Can I take home leftover food from the reception or rehearsal dinner? LightCatcher Winery is responsible for the quality and freshness of food served to our guests. Due to current health regulations, food may not be taken off the premises, packed in “to go” containers or left out longer than the set serve time. * How early can I arrive to set up additional decorations, etc. for my event? How many people can assist me during the set-up? In order for LightCatcher Winery to properly set up for your wedding and/or reception, we ask that you keep the number of people assisting prior to the rental time to a maximum of four people - these people may come in by prior arrangement, depending on the amount of setup needed. LightCatcher reserves the right to refuse entry to the facility for anyone who arrives earlier than their designated time. Please notify us regarding florists or decorators who will be coming to set-up for your event. Note: Confetti of any type and silk flower petals are not permitted for decoration, inside or outside. Any candles used must be in an appropriate container, and only unscented candles may be used. * What is or is not permitted during the send-off/departure of the bride and groom? Real flower petals and bubbles may be used to celebrate the departure of the bride and groom. Silk flower petals, sparklers, rice, confetti and birdseed are not permitted. * What additional fees apply for a Cash Bar? We do not currently offer a cash bar option for wedding rentals. If your event (fundraiser or other type of event) requires a cash bar, please call us to discuss. * What additional charges are added to my final wine and food bill? There is a 8.25% sales tax on all food and beverage. There is also a 20% gratuity charged to the catering food total. * We're not really wine drinkers - do we have to buy wine if we rent the winery? Because we are a winery and our business is making and selling wine, all facility rentals require a purchase of four cases for a Full Winery rental. If you don't drink, you might give it away as reception favors. This wine must be purchased no later than two weeks prior to your event. * Do I have to reserve the wedding facility for my rehearsal? How long can my rehearsal last? Rehearsal times for ceremonies are offered as a courtesy to our brides and must be arranged through our management. Rehearsal times cannot interfere with any of our normal activities or winery guests. A total of 1 hour will be allotted for rehearsals. Because we are open for regular business and are typically doing dinner service at the same time, we ask that only persons actually involved with the rehearsal attend. * What is the rain/inclement weather policy? LightCatcher Winery will not be liable for weather, or any other cause beyond its control. Refunds will not be given for weather related changes. * Who does the cleanup of the food service and of the general party? We take care of all catering cleanup and general normal facility tidying. After your event, you are responsible for removing your decorations and leftover cake and cleaning up any materials you brought in. If, after you have departed, extra cleanup is required there is a $100 minimum charge. * What is LightCatcher's cancellation policy? Cancellations will forfeit 100% of the initial deposit. Cancellations made 60 days or less prior to the event will forfeit 100% of initial deposit and 50% of final contracted amount (excluding tax). Cancellations made 30 days or less prior to the event will forfeit 100% of the final contracted amount (excluding tax).
Serving guidelines: One case of wine is 12 bottles. Each bottle will pour five 5 oz servings, or 60 servings per case of wine. As a general rule, figure one glass of wine per guest per hour (some will drink more, some will drink less so this is an average) For a three hour event figure: 120 wine-drinking guests = 360 servings = 6 cases of wine.
Please come visit our facility and see how lovely and comfortable it is. We will do our very best to help make your event beautiful, memorable and stress free!